11/08/2026
WE’RE HIRING: TECHNICAL ADMINISTRATIVE ASSISTANT
Calibre Security is looking for a highly organised, dependable and proactive Technical Administrative Assistant to provide comprehensive support to our Technical Manager and Technical Department.
The successful candidate will help ensure that departmental activities, records, communication and administrative processes remain accurate, organised and efficient.
KEY RESPONSIBILITIES
• Provide day-to-day administrative support to the Technical Manager
• Manage calendars, appointments and meeting schedules
• Prepare agendas, record minutes and follow up on action items
• Draft and format correspondence, reports, presentations and technical documents
• Maintain technical records, files, drawings, manuals and document-control systems
• Coordinate meetings, workshops, training sessions and site visits
• Liaise with internal departments, contractors, suppliers and clients
• Assist with purchase requisitions, purchase orders, supplier documentation, assets and inventory
• Compile reports, statistics, budgets, expenditure information and project documentation
• Maintain registers, databases and spreadsheets accurately
• Support departmental compliance, confidentiality, health, safety, environmental and quality requirements
MINIMUM REQUIREMENTS
• A National Diploma or Certificate in Office Administration, Business Administration, Management Assistance or a related field
• Previous administrative experience, preferably within a technical, engineering, maintenance, manufacturing or construction environment
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Strong written and verbal communication skills
• Excellent planning, coordination and time-management abilities
• Strong attention to detail and the ability to maintain accurate records
• The ability to manage multiple priorities and work under pressure
• Knowledge of document-control procedures
Experience supporting senior managers, as well as additional training in technical administration or document control, will be advantageous.
THE IDEAL CANDIDATE
You are professional, ethical, confidential and trustworthy. You work well both independently and as part of a team, take initiative and approach challenges with flexibility and strong problem-solving skills.
WORKING CONDITIONS
This is an office-based position with occasional visits to technical or operational sites. Standard working hours apply, with some flexibility required to support operational needs.
HOW TO APPLY
Candidates who meet the above criteria are invited to submit an updated CV and cover letter to [email protected].
Please use the following subject line:
Application: Technical Administrative Assistant – [Your Name]
NOTE: Please do not reply to this post or send applications via Facebook. Email applications only.
