05/13/2026
OFFICE MANAGER
We are are an innovative, full-service landscape design, installation and maintenance company currently seeking a detail-oriented, proactive, resourceful and self-motivated Office Manager.
The Office Manager is our go-to for clients!
Responsibilities include:
• Be the point-of-contact for clients by being proactive and reactive to their needs.
• Provide exceptional customer relations by responding to calls, emails and online inquiries in a friendly and professional manner.
• Prepare documents, and ensure all paperwork is processed with the necessary requirements and follow-up as needed.
• Maintain office processes and systems, and look for ways to continuously improve and streamline for efficiency.
• File and maintain a clean office space.
• Maintain office equipment and office supplies.
• Track and purchase office supplies.
• Make post office, bank and printer runs.
• Schedule sales appointments for the owner and designers.
• Assist entering and creating proposals and job packets for crews.
• Human Resources experience to properly record employee absences/vacations, manage personnel files and assist with employee meetings and reviews.
• Coordinate additional office projects as needed.
• Light bookkeeping duties using QuickBooks.
• Reconcile bank and credit card statements.
• Allocate materials in inventory from timesheets, receipts, job logs and service sheets.
• Complete payroll to ensure employees are paid accurately and on time.
• Generate and send out monthly maintenance invoicing.
• Meet crews at the end of the day to gather paperwork and equipment.
• Maintain maintenance crew notebook and update as needed.
Requirements a Successful Candidate Should Have:
• A Bachelor's Degree or work experience equivalent.
• 5+ years of proven office management, administrative or assistant experience.
• Excellent organization, communication skills and attention to detail.
• Knowledge of office management responsibilities, systems and procedures.
• Proficiency with Microsoft Office (Excel, Word, and Outlook) and basic QuickBooks experience.
• Excellent time management skills, ability to multitask and prioritize work.
• Excellent written and verbal communication skills.
• Able to work well independently, in addition to being
team focused.
• Resourceful, and has good judgment with resolving problems.
Work Location/Schedule:
• Our office is located in Charlotte, NC.
• This is a full-time position from Monday through Friday with some flexibility in the work schedule.
Pay: Salary is based on experience.
Benefits:
• Vacation Days.
• Holidays.
• Sick / Bereavement Days.
• Health Insurance: Company pays a portion after 90 days of employment.
• Aflac Supplemental Coverage.
Why work here? Great people, great benefits and room for growth! We’d love the right person to join our award-winning team! Tell us why you’re interested in this position by submitting your cover letter and resume to: [email protected].
We are an equal opportunity employer. We value a diverse and inclusive workplace.
