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Virtual Coastie - Tradie Admin Support

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Virtual Coastie - Tradie Admin Support

Message today to see how we make it easier for tradies like you! Just pay for the hours you need.

Helping you master Fergus Job Management and handle admin, so you can focus on what you do best. 🦺

With Virtual Coastie in your corner, get your evenings back and keep the cash flowing. Let Virtual Coastie give you back your precious time by doing the stuff you are too busy to do or just can't stand.

👍 Entering supplier invoices
👍 Customer invoicing
👍 Debt Collecting
👍 Payroll
👍 Bank Recon

ciliations
👍 Scheduling Jobs
👍 Calling customers back
👍 Following up on quotes
👍 Reconciling supplier statements
👍 Health & Safety Systems & Documentation

Do you have a long list of one-day when projects, that you never seem to get to? I can help with your one-off projects too.

👍 Fix your Customer statements
👍 Update your Training Register
👍 Book in staff training
👍 Staff Christmas Party

Taking on new staff can be really time-consuming and expensive but outsourcing your business support needs can be a lot more cost-effective as you don't have to worry about the overheads like annual leave, sick pay, or even the computer. Focus on working on your business and growing it into the business you want it to be! Flick me a message, call +64 21 58 52 57, or email [email protected] to arrange a free no-obligation 30-minute chat.

31/07/2026

You didn’t start your trades business to sit behind a desk, did you?

Most tradies kick things off to get on the tools, build something solid, and have a bit of freedom — not to drown in quotes, invoices, and paperwork.

If that sounds like you, we’ve got your back 👊

At 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗖𝗼𝗮𝘀𝘁𝗶𝗲, we’re 𝗦𝗶𝗹𝘃𝗲𝗿 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱 𝗙𝗲𝗿𝗴𝘂𝘀 𝗣𝗮𝗿𝘁𝗻𝗲𝗿𝘀, helping tradies like you get systems sorted so you can spend less time on admin and more time doing what you actually enjoy.

💬 Ready to get your evenings back?
Book a free discovery call and let’s get you sorted 👉 https://calendly.com/virtualcoastie/30min

31/07/2026

Ever feel like there’s never enough time in your week?

When Emilie from Pro Water Blasting started working with us, she said:

“My God, I’ve already found three hours in my week that I can do things. All of a sudden, you tick boxes on your list that were always pushed back because you didn’t have time.”

That’s the power of getting the right support — creating space for the things that move your business forward (and give you your sanity back).

If your to-do list keeps growing and you’re stuck in the weeds, it’s time to find your headspace again.

💬 DM HEADSPACE and let’s make it happen.

30/07/2026

Ready to master timesheet entries in the Fergus Go app? 📱 In my latest tutorial, I'll walk you through the process step by step. Your scheduler's got your day lined up with jobs, so let's dive in! Ideally, you'll kick off by hitting that start timer as soon as you're on site. But hey, life happens, so you can always adjust the start time if needed.

As a full admin user, you've got some extra perks. But even with timesheet user access, you can fine-tune your time entries down to the nearest 15-minute block. Don't forget to jot down all the juicy details for each job – tools, machinery used, you name it! Pro tip: use the voice-to-text feature for quick notes on the fly.

Oh, and those breaks? Yep, they count too! Add in your unpaid time like a lunch break, and your office team can even tag other reasons for downtime. Once you're done, it's decision time: mark the work as complete or signal if you need to swing back later.

And that's it – your timesheet's officially entered! 🎉 Take a peek at your entries anytime and stay on top of your hustle.

Ready to streamline your workflow? Let's get those timesheets sorted with Fergus Go! ⏱️

"

30/07/2026

What if you could save hours every week with just a few clicks? 👀

That's exactly what we're talking about in the latest episode of the Hey Tradies Podcast.

I'm sharing five of my favourite Fergus features that every tradie should be using.

The best part?

They're not complicated.
Most of them take just a few minutes to set up, but the time they save adds up week after week.

When your job management system is set up properly, it does the heavy lifting for you.

Less admin.
Better communication.
Faster invoicing.
More time back in your day.

As Fergus Partners, this is what we help tradies with every day—making sure you're getting the most out of the software you've already invested in.

🎧 Catch the full episode via the link in the comments.

💬 Which Fergus feature has saved you the most time? Or if you're not sure what's available, drop a 👋 below.

29/07/2026

Are you really getting your money's worth from Fergus? 👀

One of the biggest mistakes we see isn't tradies choosing the wrong software...

It's having the right software but only using a fraction of what it can do.

Most businesses are:
✔ Creating jobs
✔ Sending invoices
✔ Doing a bit of scheduling

And that's about it.

Meanwhile, they're missing out on features that can:
💥 Save hours every week
💥 Improve cashflow
💥 Streamline communication
💥 Give them better visibility over their jobs and margins

As Fergus Partners, we spend a lot of time helping businesses unlock the features they didn't even know existed.

Because software doesn't transform your business on its own.

Knowing how to use it does.

🎧 Listen to the full episode of the Hey Tradies Podcast. Link in the comments.

💬 Be honest... if you had to guess, what percentage of Fergus are you actually using?

29/07/2026

𝟮𝟰 – 𝗙𝗶𝘃𝗲 𝗙𝗲𝗿𝗴𝘂𝘀 𝗙𝗲𝗮𝘁𝘂𝗿𝗲𝘀 𝗧𝗵𝗮𝘁 𝗖𝗼𝘂𝗹𝗱 𝗦𝗮𝘃𝗲 𝗬𝗼𝘂 𝗛𝗼𝘂𝗿𝘀 𝗘𝘃𝗲𝗿𝘆 𝗪𝗲𝗲𝗸
𝗙𝗶𝘃𝗲 𝗙𝗲𝗿𝗴𝘂𝘀 𝗙𝗲𝗮𝘁𝘂𝗿𝗲𝘀 𝗬𝗼𝘂'𝗿𝗲 𝗣𝗿𝗼𝗯𝗮𝗯𝗹𝘆 𝗡𝗼𝘁 𝗨𝘀𝗶𝗻𝗴 (𝗕𝘂𝘁 𝗦𝗵𝗼𝘂𝗹𝗱 𝗕𝗲)

Most tradies use Fergus every day—but are you actually getting the most out of it?

In this episode of the 𝗛𝗲𝘆 𝗧𝗿𝗮𝗱𝗶𝗲𝘀 𝗣𝗼𝗱𝗰𝗮𝘀𝘁, Amanda shares five of her favourite Fergus features that can save you hours every week, improve your cash flow, and make running your trade business a whole lot easier.

These aren't complicated features either. They're practical tools that many businesses already have access to but simply aren't using.

If you've ever thought, "I'm probably only scratching the surface with Fergus," this episode is for you.

𝗜𝗻 𝘁𝗵𝗶𝘀 𝗲𝗽𝗶𝘀𝗼𝗱𝗲:

• Why most trade businesses are only using a fraction of Fergus's capabilities
• How the 𝗘𝗻𝗾𝘂𝗶𝗿𝗶𝗲𝘀 feature can eliminate double handling and speed up your quoting process
• Using 𝗙𝗮𝘃𝗼𝘂𝗿𝗶𝘁𝗲𝘀 to create quotes in minutes instead of starting from scratch every time
• How 𝗙𝗲𝗿𝗴𝘂𝘀 𝗣𝗮𝘆 helps you get paid faster with Apple Pay, Google Pay, direct debit, Afterpay and more
• Why 𝗖𝗵𝗲𝗰𝗸𝗹𝗶𝘀𝘁𝘀 create consistency across your team and reduce costly mistakes
• How automatic 𝗗𝗲𝗽𝗼𝘀𝗶𝘁 𝗜𝗻𝘃𝗼𝗶𝗰𝗲𝘀 save admin time and improve your cash flow
• Why small system improvements create big long-term results

𝗞𝗲𝘆 𝗧𝗮𝗸𝗲𝗮𝘄𝗮𝘆

You don't need to completely overhaul your business to save time.

Sometimes, one small change—like creating a Favourite, adding a Checklist, or turning on Fergus Pay—can save hours every single week.

The goal isn't to use every feature overnight.

The goal is to start using the tools you've already got to build a business that runs more efficiently.

𝗧𝗵𝗶𝘀 𝗪𝗲𝗲𝗸'𝘀 𝗔𝗰𝘁𝗶𝗼𝗻 𝗦𝘁𝗲𝗽

Choose 𝗼𝗻𝗲 Fergus feature you aren't currently using and commit to setting it up this week.

Whether it's:

• Enquiries
• Favourites
• Fergus Pay
• Checklists
• Deposit Invoices

Start with one. Master it. Then move on to the next.

Small improvements add up quickly.

𝗪𝗼𝗿𝗸 𝗪𝗶𝘁𝗵 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗖𝗼𝗮𝘀𝘁𝗶𝗲

Need help getting the most out of Fergus?

We work with tradies across New Zealand to streamline their systems, improve cash flow, and reduce admin through practical Fergus implementation and support.

𝗢𝘂𝗿 𝘀𝗲𝗿𝘃𝗶𝗰𝗲𝘀 𝗶𝗻𝗰𝗹𝘂𝗱𝗲:

• 𝗙𝗲𝗿𝗴𝘂𝘀 𝗣𝗼𝘄𝗲𝗿 𝗛𝗼𝘂𝗿 – One-on-one coaching to improve your Fergus setup and workflows.
• 𝗙𝗲𝗿𝗴𝘂𝘀 𝗜𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 – We'll help you customise Fergus to suit the way your business operates.
• 𝗠𝗼𝗻𝘁𝗵𝗹𝘆 𝗔𝗱𝗺𝗶𝗻 𝗦𝘂𝗽𝗽𝗼𝗿𝘁 – Ongoing support with invoicing, supplier bills, scheduling, job costing, debt collection, and bookkeeping.

Find out more at www.virtualcoastie.co.nz
https://pod.co/hey-tradies-podcast/24-five-fergus-features-that-could-save-you-hours-every-week

24/07/2026

“Felt like the business never skipped a beat.” 👊

Nathan and Jessica headed off on a well-earned break, and we stepped in to keep everything running behind the scenes.

Jobs scheduled ✔
Client enquiries handled ✔
Communication flowing ✔

No chaos. No missed jobs. No coming home to a mess.

Kal absolutely smashed it on this one — making sure everything was handled properly so they could actually switch off and enjoy their time away.

Because that’s what it’s about, right?
Building a business that doesn’t rely on you being there 24/7.

If you haven’t had a proper break because you’re worried everything will fall apart… we should talk.

Book a discovery call and let’s make your next holiday stress-free 👉 https://calendly.com/virtualcoastie/30min

23/07/2026

You don't have to get it perfect.

If you're working late tonight, this isn't about making you feel guilty.

Running a business comes with busy seasons. Deadlines. Last-minute jobs. Catching up after a hectic week. That's reality.

But if working every single night has become your normal, it's worth asking yourself...

Is it a busy season?
Or has it become a habit?

The goal isn't to flick a switch and never open your laptop after dinner again.

The goal is to make small changes that give you back more time over time.

One less night this week.
A better system next month.
A task delegated.
A process improved.

Because progress beats perfection every single time.

🎧 In this episode of the Hey Tradies Podcast, I share how it took me nearly six years to break the habit of working every evening, and why building a business that supports your life starts with small, consistent changes.

Listen via the link in the comments.

💬 What's one small change you could make this week to reclaim a little more time for yourself?

22/07/2026

Working every night doesn't have to be your normal.

For years, I told myself it was "just part of running a business."

One more email.
One more invoice.
One more quote.

Before I knew it, I'd trained my brain to believe that evenings were for work.

The scary part? It became a habit.

And habits are hard to break.

It has taken me nearly six years to get to the point where working at night no longer feels normal.

If you're sitting on the couch with your laptop every evening, I want you to know this...

It doesn't have to stay that way.

The right systems.
The right support.
The right boundaries.

They can give you your evenings back.

🎧 In the latest episode of the Hey Tradies Podcast, I share the lessons I've learnt about breaking the cycle and creating a business that supports your life, not one that takes it over.

Listen via the link in the comments.

💬 I'd love to know... have you managed to reclaim your evenings, or is the laptop still coming out after dinner?

22/07/2026

𝟮𝟯 - 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗬𝗼𝘂𝗿 𝗘𝘃𝗲𝗻𝗶𝗻𝗴𝘀 𝗕𝗮𝗰𝗸 (𝗪𝗶𝘁𝗵𝗼𝘂𝘁 𝗚𝗿𝗼𝘄𝗶𝗻𝗴 𝗮 𝗦𝗺𝗮𝗹𝗹𝗲𝗿 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀)
How to Get Your Evenings Back (Without Growing a Smaller Business) When was the last time you finished work, shut your laptop, and actually enjoyed your evening? For many tradies, working after dinner has become the norm. There's always another quote to send, invoices to process, emails to answer, or paperwork to catch up on. But what if getting your evenings back wasn't about working harder—it was about building a better business? In this episode of the Hey Tradies Podcast, Amanda shares her own journey of breaking the habit of working every night, the lessons she learned from one of her very first clients, and why getting your evenings back is often the result of improving your systems, planning your day better, and letting go of the idea that you have to do everything yourself. If you're tired of finishing one workday only to start another after dinner, this episode is for you. In This Episode Why working every evening shouldn't be the goal of running a business Amanda's own struggle with breaking the habit of working nights The simple change one client made that transformed his workday Why getting your evenings back is a "domino goal" How better systems and planning reduce after-hours admin Why small improvements are more realistic than aiming for perfection The importance of setting boundaries around your time How to plan your day backwards so the paperwork doesn't spill into the evening What your evenings are really costing you beyond just time Key Takeaway Getting your evenings back isn't about doing less work—it's about designing your business so the work gets done at the right time. When you improve your systems, delegate where you can, plan your days with intention, and protect your personal time, you create a business that supports your life instead of taking it over. This Week's Action Step Choose one evening this week where you won't open your laptop after dinner. Treat it like any other important appointment and plan your day around protecting that time. Once you've proven you can protect one evening, challenge yourself to make it two. Small changes lead to lasting habits. Work With Virtual Coastie Feeling like you're constantly catching up after hours? At Virtual Coastie, we help tradies streamline their admin, improve their systems, and free up more time to focus on what matters most. Our services include: Fergus Power Hour Fergus Setup & Implementation Monthly Admin & Bookkeeping Support Find out more at www.virtualcoastie.co.nz If you enjoyed this episode, please follow the podcast, leave a rating, or share it with another tradie. It helps more trade business owners discover the show and build businesses that are more profitable, organised, and give them more time back.
https://pod.co/hey-tradies-podcast/23-how-to-get-your-evenings-back-without-growing-a-smaller-business

Address

1353 Whangaparaoa Road
Auckland
0930

Opening Hours

Monday	9:30am - 2:30pm
Wednesday	9:30am - 2:30pm
Thursday	9:30am - 2:30pm

Telephone

+6421585257

Website

https://www.virtualcoastie.co.nz/

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