27/04/2026
Administrative Coordinator
📍 Office-Based | 🕘 09:00 – 17:00 | Full-Time
Sub-Zero Refrigeration & Air Conditioning Ltd is a growing commercial refrigeration and air conditioning company working across South and West Wales and the South West of England.
Due to continued growth, we are looking to recruit an Administrative Coordinator to support our day-to-day operations and help keep the business running efficiently.
The Role
This is a key position within the business, supporting engineers, customers, and the wider office team.
You will be responsible for coordinating jobs, managing communication, and ensuring all administrative processes are completed accurately and on time.
Key Responsibilities
* Coordinating engineers and scheduling daily works
* Handling incoming calls and customer enquiries
* Booking in reactive and planned maintenance jobs
* Tracking quotations and carrying out follow-ups
* Supporting invoicing by ensuring job information is complete
* Maintaining accurate records, systems, and trackers
* Liaising with engineers and clients to ensure smooth delivery of works
What We’re Looking For
* Previous experience in an administrative or coordination role
* Strong organisational and time management skills
* Confident communication (phone and email)
* Ability to work in a fast-paced environment
* Proactive attitude with strong attention to detail
Experience within a service, engineering, or facilities environment would be beneficial but not essential.
What We Offer
* A stable, full-time position within a growing business
* A varied and fast-paced working environment
* Opportunity for progression into senior administrative or operational roles
* Supportive team environment
