31/03/2021
We are hiring
Due to our expansion "Executive Secretary"
responsibilities include:
· Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
· Attending meetings and keep minutes
· Receiving and screening phone calls and redirecting them when appropriate
Job brief
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
· Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
· Attend meetings and keep minutes.
· Proficient in MS Office and presentations preparation , and knowledge with “back-office” software (e.g. ERP)
· Receive and screen phone calls and redirect them when appropriate
· Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
· Make travel arrangements for executives
· Handle confidential documents ensuring they remain secure
· Prepare invoices or financial statements and provide assistance in bookkeeping
· Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
· Maintain electronic and paper records ensuring information is organized and easily accessible
· Conduct research and prepare presentations or reports as assigned
Requirements
· Presentable.
· Females only.
· 7-10 years of experience.
· Flexible working hours.
· missions outside Cairo might be needed.
· Proven experience as executive secretary or similar administrative role
· Excellent English Language skills.
· In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of Construction industry.
· Familiarity with basic research methods and reporting techniques
· Excellent organizational and time-management skills
· Outstanding communication and negotiation abilities
· Integrity and confidentiality
· Only short listed candidates will be contacted.
Send CV with a recent photo to email [email protected]
and write in the subject's email job title
Deadline to receive cvs is next sunday 4/4/2021
