08/10/2026
🚨 WE'RE HIRING! JOIN THE CLIMACOOL TEAM!
Climacool Air Conditioning is looking for an experienced and highly organised Office Manager to join our growing team in Sydney!
📍 Location: Sydney, NSW
💼 Role: Office Manager – Air Conditioning & Mechanical Services
🕒 Employment: Full-time
You'll oversee daily office administration, support management, technicians, suppliers and customers, and keep our service operations running smoothly.
🔹 KEY RESPONSIBILITIES
• Manage daily office operations.
• Schedule technicians and service calls using ServiceM8.
• Create jobs, assign technicians and track progress.
• Prepare invoices, purchase orders and statements.
• Manage accounts payable and receivable in Xero.
• Follow up outstanding accounts and payments.
• Process supplier invoices and reconcile accounts.
• Handle customer enquiries by phone and email.
• Coordinate with technicians, builders, suppliers and subcontractors.
• Maintain job records, service reports and project documents.
• Assist management with administration and reporting.
• Improve office systems and procedures.
🔹 ESSENTIAL EXPERIENCE
• Experience as an Office Manager, Service Coordinator or senior administrator.
• Strong knowledge of Xero and ServiceM8.
• Excellent communication and customer service skills.
• Strong organisation and attention to detail.
• Ability to prioritise and multitask.
• Confidence working independently in a busy service environment.
• Proficiency in Outlook, Word and Excel.
Experience in air conditioning, construction, electrical, plumbing or other trade services is highly regarded.
🔹 WHAT WE OFFER
✅ Stable, full-time role with a growing company.
✅ Professional, supportive workplace.
✅ Varied role with genuine responsibility.
✅ Competitive salary based on experience.
✅ Opportunity to improve systems and become a key team member.
📩 READY TO APPLY?
If you're organised, reliable and experienced with Xero and ServiceM8, we'd love to hear from you!
Submit your résumé and a brief cover letter outlining your experience.
🔗 Apply here: https://climacool.net.au/careers/
