31/03/2026
đŁ Job Alert: Calling All Office & Admin Stars!
A great opportunity has arisen to join our award-winning team in Melbourne.
Weâre seeking a capable, detail-driven Admin & Office Assistant to support the day-to-day operations of our Melbourne studio. This hands-on role sits at the centre of the studio, ensuring everything runs smoothly behind the scenes. Youâll support leadership, maintain studio organisation, and contribute to a professional, welcoming, and collaborative environment. Youâll work closely with the Head of Operations and Principal Director, playing a key role in keeping the studio organised, responsive, and efficient.
About Hachem & Our People:
Hachem is a global design practice combining international expertise with a boutique, collaborative studio culture. Our Melbourne team is close-knit, highly professional, and driven by excellence in design and delivery.
Youâll work alongside talented colleagues, including the Head of Operations and Principal Director, in a supportive environment that values initiative, accountability, and active contribution.
We prioritise a workplace where collaboration, respect, and positive engagement underpin every interaction, and every team member plays a vital role in maintaining an efficient, welcoming, and high-performing studio.
Key Responsibilities:
- Support daily reception, meeting rooms, and general office operations
- Act as the first point of contact for clients, visitors, calls, and deliveries
- Provide administrative support to the Head of Operations and Principal Director
- Prepare, format, and collate documents, presentations, and client materials (Adobe InDesign)
- Maintain internal systems, filing, and studio documentation
- Assist with scheduling, calendars, meetings, and logistics
- Liaise with clients, consultants, contractors, and service providers
- Support accounts administration including invoice processing, Clockify reporting, and record keeping
- Manage office supplies and maintain a high-standard studio environment
- Coordinate domestic and international travel bookings
- Plan and coordinate team events, activities, and initiatives to foster engagement, collaboration, and boost staff morale
- Handle sensitive information with discretion and confidentiality
Skills & Requirements:
- Previous experience in an administrative or office support role
- Experience in an architectural or interior design studio (essential)
- Proficiency in Microsoft Excel and Office suite (Word, Outlook, PowerPoint)
- Proficiency in Adobe InDesign; familiarity with Adobe Creative Suite is a plus
- Experience with Xero for accounts payable entry, raising client invoices, and following up on outstanding invoices, or proficiency with equivalent accounting software.
- Strong organisational and communication skills
- High attention to detail with the ability to manage multiple priorities
- Proactive, reliable, and service-oriented approach
- Discretion and confidentiality when handling sensitive company information
Advantageous:
Experience with Hubdoc, Xero (invoice processing), or Employment Hero
Familiarity with Clockify
Employment Details:
Part-time, on-site (4 days per week)
Melbourne â Inner Northern suburbs
Applicants must have full, unrestricted working rights in Australia
Studio Culture & Benefits:
- Collaborative, design-led studio environment
- High-quality, creative workplace
- Weekly fruit, snacks, tea, and coffee
- Monthly team lunches, birthday celebrations, and Friday drinks once a month
- Employee Assistance Program (EAP)
- Ongoing team events and team-building initiatives
- Annual Christmas and New Year studio closure
About You:
Youâre organised, proactive and take ownership of your work. You enjoy creating structure, supporting others, and keeping things running seamlessly behind the scenes. You bring a calm, professional presence, maintain discretion when handling sensitive information, and contribute positively to a collaborative and motivated studio environment.
Apply:
Applications only accepted via email: [email protected]