12/17/2024
We seek a highly detail-oriented and organized Procurement Administrator to join our dynamic team. The ideal candidate will manage all aspects of the procurement process, from processing orders to tracking deliveries, ensuring efficiency and accuracy at every step. In this fast-paced role, the successful candidate will work closely with the interior design team, providing updates at each phase of the procurement cycle and ensuring seamless coordination.
This position requires an individual who can handle high-stress situations with composure, flexibility, and a sense of humor. A “can-do” attitude and a willingness to go the extra mile to ensure furniture packages are ordered and delivered correctly are essential.
In addition to procurement responsibilities, this role will assist the main office team with general office accounting and administrative tasks as needed. These tasks include but are not limited to: invoice preparation, filing, data entry, answering phones, sorting mail, ordering supplies, and coordinating Lunch & Learns.
If you thrive in a collaborative, fast-moving environment and are passionate about maintaining smooth, detail-driven processes, we’d love to hear from you!
Qualifications:
Experience in a purchasing or administrative role within interior design or a related industry.
Familiarity with Design Manager software is a plus.
Proficiency in Microsoft Office, particularly Excel.
Experience with Google Drive, especially Google Sheets.
Exceptional organizational skills and strong attention to detail.
Enthusiasm for contributing to a rapidly growing department, with the flexibility and problem-solving skills to adapt to evolving needs.
Must be highly organized, detail-oriented, and possess strong problem-solving abilities.
Note: This is not a design role.
Specific Responsibilities
Review FF&E budgets and specifications.
Create and issue Purchase Orders using Design Manager.
Proof vendor acknowledgments for accuracy.
Expedite orders and maintain Expediting Reports.
Track all FF&E and generate progress reports for the design team.
Follow up on punch list items to ensure completion.
Maintain an active directory of projects and expected FF&E installation dates.
Manage and oversee shipping vendors and client warehousing/intake processes.
Assist with managing and tracking client retainers and funding as needed.
Support the team by receiving local deliveries when necessary.
Track and manage all shipping-related accounts, including FedEx, messenger services, and others.
If interested, please email your resume to: [email protected]